Typing and Formatting Document in MS Word.

Microsoft Word or MS-WORD (often called Word) is a Graphical word processing program that users can type with. It is made by the computer company Microsoft. Its purpose is to allow users to type and save documents. Similar to other word processors, it has helpful tools to make documents.

Typing in MS Word

Typing in Microsoft Word is just like typing in manual typewriter or any other word processor. Modern computer keyboards are arranged in what is called qwerty, that is the first six letters in the upper keys. CAPS LOCK is used to type all sentence in capital letter, while the SHIFT Key is use to type the first letter in capital letter or to activate special characters in the number section when it is held down. The longest key is called SPACE Bar and it is used to give space between words. ENTER Key is used to move the cursor (|) to the next line.

Saving a Document: To save a document after typing, click on File Menu and Click Save As, type a name for the file and click on Save button. You can as well use Ctrl + S shortcut key to save.

Retrieving Saved Document: To retrieve saved document, click on File Menu and click Open. Find and locate the file by click on it, then click Open button.

Printing a Document: To print, you will have to click on File Menu, and Click on Print. Choose the Printer’s Name and set other information, then click Ok.

Formatting Document in MS Word

Every character in your document is formatted. The formatting describes the typeface, the size of the character, the color, and whether or not the character is underlined, bold, or capitalized. It’s easy to change the formatting, and Word gives you quite a few different ways to do it. The easiest and most visual way is with the ribbon (Home → Font). You can further fine-tune the font formatting using the Font dialog box (Alt+H, FN).

For quick formatting, you may not need to go any further than the mini-toolbar that pops up when you select text for formatting. And when you get really good, you can do most of your formatting with keyboard shortcuts, never even slowing down long enough to reach for the mouse.

Whichever method you use, formatting is a two-step process. First, tell Word which text you want to format by selecting it. Then format away. Or, you can set up your formatting options first, and then begin to type. Your letters and words will be beautifully formatted from the get-go.

The Font group on the Home tab holds most of the common character formatting commands. Choices you make here apply to text you’ve selected (like the word “sights” in this example). If you don’t see the command you need, in the lower-right corner, click the dialog box launcher to open the Font dialog box (Figure 4-2).

Just highlight the text and click on the format option you desire to use. Eg. B for Bold, I for Italics, U for Underline, etc as shown in the above image. Below are shortcut keys.

Few shortcuts for quick text formatting

Formatting document is faster when you know shortcut keys. This will help you complete operations faster rather than dragging the mouse all the time.

  • Ctrl+B to make bold,
  • Ctrl+I to make italic,
  • Ctrl+U to underline.
  • Ctrl+L to left-justify text,
  • Ctrl+E to centre it,
  • Ctrl+J  to justify it, and
  • Ctrl+R to right-justify it.
Lesson tags: Tech003
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